Administrative with optional technical and/or reporting role

We are looking to hire someone full-time.  Our most immediate need is help with our office and administrative duties, but we are also looking to hire someone we can train as a Reporter, Videographer, or Trial Presentation Technician.

Job Duties - Administrative:   

• Scheduling client requests that come in by phone and email.
• Collecting and processing information from subcontractors
• Scanning and/or processing exhibits received in physical or electronic form
• Producing deposition transcripts in various document formats to send to clients
• Invoicing clients using QuickBooks
• Entering payables

Job Duties – Technical and/or Reporting:

Zoom

• Starting and providing technical support for Zoom meetings
• Scheduling Zoom Meetings across our 10 accounts
• Screensharing documents for remote depositions

Reporting

• Capturing and monitoring multi-track audio feeds, both via Zoom and in person
• Monitoring live speech-to-text transcription and entering additions and corrections
• Tracking proper names, terms of art, and other unknown words to get spellings for
• Marking and organizing exhibits, and then getting them to the office to be scanned
• Interacting with our clients in a professional and friendly way
• Thinking critically to troubleshoot connection and other issues

Skills Needed:

To be successful you must have an aptitude for detail, be computer savvy, and have a client-first attitude.  The role is deadline driven, so ability to plan and prioritize is key.  Excellent grammar, spelling, punctuation, and composition are a must.  A background in the legal industry or tech industry is a plus.  An Associate’s or Bachelor’s degree is preferred but not required.

Additional Information: 

Our tight-knit group also needs someone who:

• Has excellent organizational skills
• Can multi-task and work under pressure
• Possesses confidence, flexibility, and self-directedness
• Looks for ways to pitch in when caught up
• Will contribute to a small office culture
• Has a positive attitude
• Has reliable transportation

Compensation starts at $17/hour, but negotiable based on experience.  We offer group health (75% of individual coverage paid by company), six holidays, and a schedule of paid time off (PTO).  We have free parking in our building lot.

To apply, please send your resume and cover letter to hiring@spectrumreporting.com.